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Back to [[Participation 3.0]]
 
Back to [[Participation 3.0]]
  
Public Meetings
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This is a pilot Participation 3.0 effort exploring avenues to make public meetings more open and transparent. Join the [http://forums.e-democracy.org/groups/publicmeetings online Public Meetings Technical Working Group] and watch the [[public meetings video]] introduction.
  
A model open and transparent "Participation 3.0" effort to create an open standard for distributing public meeting notices, agendas, documents, etc. across the Web 2.0 world.  
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Through convening interested people, an open standards exploration, and concept promotion we seek to show how public meeting notices, agendas, documents, etc. can become vastly more accessible across the distributed Web 2.0 world.  
  
Imagine services across the Internet where the public can enter their address and keyword interests and be pro-actively notified online about public meetings and agenda items that matter to them from ALL the government bodies that serve/represent/govern them.
 
  
We envision an eventual PublicMeetings.Info network which would aggregate and broadly share a new public meeting data set.
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'''Major Updates:'''
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* Final Report - Best Practices and a Research Agenda for Bringing Open Public Meeting Notices and Agendas Online - An in-depth review of options. Currently offline except:
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** [https://web.archive.org/web/20130524091347/http://www.openpublicmeetings.info/recommendations.html Recommendations]
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** [http://en.wikibooks.org/wiki/Public_Meeting_Notices_and_Agendas Checklist]
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* Join the [http://forums.e-democracy.org/groups/publicmeetings online Public Meetings Technical Working Group] to further this project. Volunteers and partners sought to pursue this idea with intensity as E-Democracy.org focuses on [[Inclusive Social Media]] in 2011.
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* November 9, 2010 - [https://web.archive.org/web/20120714023820/http://www.ecitizenfoundation.org/open-public-meetings.html Update teleconference info], [https://docs.google.com/present/view?id=dfxgcdfc_292g3m8jqn9 Slides]
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*  March 19, 2010 - [http://en.wikibooks.org/wiki/Public_Meeting_Notices_and_Agendas Participate in the initial requirements document process] facilitated by our partner, the eCitizen Foundation.
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* [http://pages.e-democracy.org/Knight_News_Challenge_Public_Meetings_Submission 2011 Knight News Challenge Submission] - [http://forums.e-democracy.org/groups/publicmeetings/messages/topic/b0NbpYyNQ6eqUFf681WGP Related]
  
This project will test our open source-style design process designed to bring together democracy/participation experts, government staff/interest elected officials, and technologists/geeks in a group process that leads to the most effective results that actually serves the greatest public good with a sustainable "move the field" design as an end goal. This process is a possible model for our evolving [[Next Generation Ideas]] open specification process.  
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Also note:
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* [https://docs.google.com/a/e-democracy.org/document/d/105oksowK6eNNo-ZZMlo9fZpcNyitp7zOteO6COb-GAQ/edit MeetIt - Possible Poplus Component Brainstorming - 2014]
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* [http://opengov.newschallenge.org/open/open-government/submission/making-meetings-matter/ OpenPlans on MeetingMatters] [http://opengov.newschallenge.org/open/open-government/inspiration/need-data-about-public-meetings. More]
  
Project elements include:
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Long-term vision - we imagine many websites from the local newspaper, an civic non-profit, to a state government, where the public may enter their address and keyword interests to be pro-actively notified online about public meetings and agenda items that matter to them ... not just from one isolated government, but ALL the government bodies that serve them. To help make this possible, the use of an open standard(s) combined with data aggregating via a new PublicMeetings.Info network would broadly share a new open data set with the core public decision-making information for public meetings.
  
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'''Project elements include:'''
  
 
'''1. Open design process - Public meeting notice and agenda requirements and open standard draft'''
 
'''1. Open design process - Public meeting notice and agenda requirements and open standard draft'''
  
We are engaging the [http://www.w3.org/2007/eGov/IG/wiki/Main_Page W3C E-Government Interest Group] ([http://lists.w3.org/Archives/Public/public-egov-ig/2009Oct/0001.html initial pre-project engagement]) via the [http://ecitizenproject.org/ eCitizen Foundation] and others to craft a draft standard on public meeting notices and agendas. It will promote a long-term, distributed solution to help governments and government-oriented technology vendors automate the process of providing public data sets with real-time public meeting information. This is likely the best path to universal distribution of this option to many local communities over the long-run.  
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We are engaging the [http://www.w3.org/2007/eGov/IG/wiki/Main_Page W3C E-Government Interest Group] ([http://lists.w3.org/Archives/Public/public-egov-ig/2009Oct/0001.html initial pre-project engagement]) via the [http://ecitizenproject.org/ eCitizen Foundation], the [http://e-democracy.org/citycamp CityCamp Exchange] and others to form a requirements document leading toward a draft standard on public meeting notices and agendas. This approach promotes a long-term, distributed solution to help governments and government-oriented technology vendors automate the process of providing open data sets containing real-time public meeting and decision-making information. This is likely the best path to the universal extension of greater meeting information access and dissemination to many local communities over the long-run.  
  
 
* Get involved now
 
* Get involved now
** Join the [http://forums.e-democracy.org/groups/publicmeeting online Technical Working Group]
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** Join the [http://forums.e-democracy.org/groups/publicmeetings online Public Meetings Technical Working Group]
** Participate in the initial requirements and process being led by project partner, the [http://ecitizenproject.org/ eCitizen Foundation].
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** OPEN NOW - [http://en.wikibooks.org/wiki/Public_Meeting_Notices_and_Agendas Participate in the initial requirements document process] being led by project partner, the [http://ecitizenproject.org/ eCitizen Foundation].
** Stay tuned for the draft standard by mid-2010
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** [[Public meetings video]]
  
  
 
'''2. Local prototype and data scraping initiative'''
 
'''2. Local prototype and data scraping initiative'''
  
Quickly demonstrate the power of a geo-aware tool for personalized alerts about upcoming public meetings from the [[Minneapolis public meetings|dozens of public bodies that serve Minneapolis]] (and perhaps [[St. Paul public meetings|St. Paul]]). This inform and seek to utilize the open standard draft but in this case the data will be "scraped" by us and converted into XML before being used by our site. We are inspired in part by the new UK-based [http://openlylocal.com OpenlyLocal.com] open source-oriented site which is scraping and gathering data on the far more centralized local UK governments.
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We seek to demonstrate the power of a geo-aware tool for personalized alerts about upcoming public meetings from the [[Minneapolis public meetings|dozens of public bodies that serve Minneapolis]] (and perhaps [[St. Paul public meetings|St. Paul]]). This will inform and seek to utilize the open standard draft but in this case the data will be "scraped" by us and converted into XML before being used by our site. We are inspired in part by the new UK-based [http://openlylocal.com OpenlyLocal.com] open source-oriented site which is scraping and gathering data on the far more centralized local UK governments.
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* We are building a civic-minded open source technology team to implement this idea. We have a modest technology budget available of at least $5,000 US for this prototype. We seek either a lead project coordinator (who can lead doing) who will recruit and engage a number of technology volunteers or a compelling proposal by an individual or firm to execute this idea leveraging existing open source tools in a rapid fashion. The proposals must cover the time to set-up the required scrapers and assume a negotiated feature specification period (note our interest in discussing the item below). Please send us your resume and a one page outline on your approach to this and the item below: [mailto:team@e-democracy.org team@e-democracy.org]
  
 
'''3. Public meeting comments and ratings experiment'''  
 
'''3. Public meeting comments and ratings experiment'''  
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* [http://blog.jonudell.net/elmcity-project-faq/ ElmCity] - Jon Udell's web service to collects online calendar events for geographic or topical communities.
 
* [http://blog.jonudell.net/elmcity-project-faq/ ElmCity] - Jon Udell's web service to collects online calendar events for geographic or topical communities.
  
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== Additional Notes ==
  
== Special Update ==
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This project will test our open source-style design process designed to bring together democracy/participation experts, government staff/interest elected officials, and technologists/geeks in a group process that leads to the most effective results that actually serves the greatest public good with a sustainable "move the field" design as an end goal. This process is a possible model for our evolving [[Next Generation Ideas]] open specification process.
  
'' As this pilot initiative is launched, we decided to submit it's full implementation into the Knight News Challenge. [http://generalapp.newschallenge.org/SNC/ViewItem.aspx?pguid=6aee8166-fb7c-4a2e-8581-fa6f6ff036dd&itemguid=1a34e089-df40-4e9d-9c88-60d504865073 The idea made it to round two] and requires additional questions to be answered by mid-January, 2010.  If you would like to either help execute this outline, review our [[Knight News Challenge Public Meetings Submission]] and join our new [http://forums.e-democracy.org/groups/publicmeetings Public Meetings online technical working group.]''
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Review our detailed round two [[Knight News Challenge Public Meetings Submission]] on this idea. The deadline for that proposal pre-dated the more intentional exploration we are now in the process of executing and should be consider an input into the current process not the determined outcome.

Latest revision as of 10:04, 25 March 2015

Back to Participation 3.0

This is a pilot Participation 3.0 effort exploring avenues to make public meetings more open and transparent. Join the online Public Meetings Technical Working Group and watch the public meetings video introduction.

Through convening interested people, an open standards exploration, and concept promotion we seek to show how public meeting notices, agendas, documents, etc. can become vastly more accessible across the distributed Web 2.0 world.


Major Updates:

Also note:

Long-term vision - we imagine many websites from the local newspaper, an civic non-profit, to a state government, where the public may enter their address and keyword interests to be pro-actively notified online about public meetings and agenda items that matter to them ... not just from one isolated government, but ALL the government bodies that serve them. To help make this possible, the use of an open standard(s) combined with data aggregating via a new PublicMeetings.Info network would broadly share a new open data set with the core public decision-making information for public meetings.

Project elements include:

1. Open design process - Public meeting notice and agenda requirements and open standard draft

We are engaging the W3C E-Government Interest Group (initial pre-project engagement) via the eCitizen Foundation, the CityCamp Exchange and others to form a requirements document leading toward a draft standard on public meeting notices and agendas. This approach promotes a long-term, distributed solution to help governments and government-oriented technology vendors automate the process of providing open data sets containing real-time public meeting and decision-making information. This is likely the best path to the universal extension of greater meeting information access and dissemination to many local communities over the long-run.


2. Local prototype and data scraping initiative

We seek to demonstrate the power of a geo-aware tool for personalized alerts about upcoming public meetings from the dozens of public bodies that serve Minneapolis (and perhaps St. Paul). This will inform and seek to utilize the open standard draft but in this case the data will be "scraped" by us and converted into XML before being used by our site. We are inspired in part by the new UK-based OpenlyLocal.com open source-oriented site which is scraping and gathering data on the far more centralized local UK governments.

  • We are building a civic-minded open source technology team to implement this idea. We have a modest technology budget available of at least $5,000 US for this prototype. We seek either a lead project coordinator (who can lead doing) who will recruit and engage a number of technology volunteers or a compelling proposal by an individual or firm to execute this idea leveraging existing open source tools in a rapid fashion. The proposals must cover the time to set-up the required scrapers and assume a negotiated feature specification period (note our interest in discussing the item below). Please send us your resume and a one page outline on your approach to this and the item below: team@e-democracy.org

3. Public meeting comments and ratings experiment

Depending up the resources available, we will explore hosting specific public comments/questions/requests for more information and rating of comments/questions/requests to determine those agenda-items with expressed community support, opposition or simple concern. A comment summary/tracking tool for local elected/appointed officials and staff would notify decision-makers on recent comments prior to meetings (comments would be allowed within an hour of when the government body releases the agenda and it is pulled into our system automatically). We will further connect awareness of new meetings/agenda and public comments directly into the 1,000+ participant online town hall Minneapolis Issues Forum.

Resources and Related Links

  • Rhode Island Open Meeting - State law requires that all government public meetings notices and agenda be shared through a uniform system online. This includes roughly 600 state bodies/sub-bodies and 1500 local government entities. Minutes are also required to be uploaded for executive branch decision-making bodies. Web feed and e-mail notification options are available. The service is very popular.
  • City of Arcata, California started to accept comments on public meeting agenda items.
  • ElmCity - Jon Udell's web service to collects online calendar events for geographic or topical communities.

Additional Notes

This project will test our open source-style design process designed to bring together democracy/participation experts, government staff/interest elected officials, and technologists/geeks in a group process that leads to the most effective results that actually serves the greatest public good with a sustainable "move the field" design as an end goal. This process is a possible model for our evolving Next Generation Ideas open specification process.

Review our detailed round two Knight News Challenge Public Meetings Submission on this idea. The deadline for that proposal pre-dated the more intentional exploration we are now in the process of executing and should be consider an input into the current process not the determined outcome.

 

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